Problem Resolution

Complaint Handling Process

Gather Your Facts (Step 1)

Before you call or come in with a complaint, put together any relevant paperwork.  Try to pinpoint the date when the problem arose.  Get the names of any staff members involved and finally, get a clear picture in your mind of what the circumstances were – and what you’d like us to do.

If the issue is complicated, it may be best to send a written complaint detailing the issue.  Always document the names of people you talk to, including times, dates and outcomes of the discussions.  Taking these steps will assure that your concerns are addressed in a fair, effective and prompt manner.

Start Where the Problem Started

It’s easiest to check facts and make corrections at the place where the problem started – your credit union, your investment adviser, your insurance agent, your mortgage broker, etc. – wherever the issue started out, make that your first call.  The credit union complaint handling process will provide fair treatment to members and ensure complaints are dealt with in a courteous and timely manner.

The sooner you contact us the sooner we can begin working on a solution.

Don’t Give Up

If the employee you approach can’t help you resolve things, ask to speak to the compliance officer or senior manager.  They have the authority to solve most problems right away.  If you’re still not satisfied, get in touch with the credit union Ombudsman.

Diamond North Credit Union Compliance Officer
Box 2074
100 1st Ave W
Nipawin, SK S0E 1E0
Phone: (306) 862-4651
Fax: (306) 862-5595
Email: privacyofficer@diamondnorthcu.com


Take it to the Ombudsman* (Step 2)

When all else fails, you still have options.
You can take your complaint to the Saskatchewan credit union system’s Ombudsman – the SaskCentral Ombudsman. 

The SaskCentral Ombudsman seeks satisfactory resolution of complaints with a view to fairness and does not advocate for either the complainant or the credit union when investigating disputes.  This service is free of charge to the complainant but there is no provision for the award of costs to solicitors or other professionals and recommendations are not binding on credit unions.

SaskCentral Ombudsman
P.O. Box 3030
2055 Albert Street
Regina, SK S4P 3G8
Telephone:  1-306-566-7670
Fax:  1-306-566-1372
Email:  ombudsman@saskcentral.com

Ombudsman for Banking Services and Investments (Step 3)

Certain disputes that remain unresolved after being reviewed by the SaskCentral Ombudsman can be forwarded to the Ombudsman for Banking Services and Investments (OBSI).

The OBSI is available to settle certain complaints that cannot be settled through the internal complaints handing process.  The OBSI is an independent federal organization that investigates customer complaints against financial services providers, including banks, credit unions and other deposit-taking organizations, investment dealers, mutual fund dealers and mutual fund companies. This service is also free of charge.

Ombudsman for Banking Services and Investment
401 Bay Street
Suite 1505, P.O. Box 5, 
Toronto, Ontario M5H 2Y4
Toll-free:  1-888-451-4519
Toll-free Fax:  1-888-422-2865
E-mail:  ombudsman@obsi.ca
Website:  www.obsi.ca

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*Note: The Ombudsman does not investigate complaints about credit decisions, service fees, interest rates, and other matters of general policy, issues that are in litigation or transactions that occurred more than six months from the date of the last correspondence with the credit union (or credit union ombudsman). The Ombudsman will consider fairness to consumers in the context of the policies of the credit union and its legal obligations.

 

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